Council Meeting WEDNESDAY August 5, 2015 6:30pm

MINUTES

CLARKSTON CITY COUNCIL

Monday August 5, 2015 

Officials Present

Mayor: Ted Terry

Council: Dean Moore, Dianne Leonetti, Warren Hadlock, Ahmed Hassan, Robert Hogan

City Manager: Keith Barker 

City Clerk: Tracy Ashby 

City Attorney: Stephen Quinn

 

Mayor Terry called the meeting to order at 6:30pm.

 

Roll Call: Dean Moore, Dianne Leonetti, Warren Hadlock, Ahmed Hassan, Robert Hogan, Jean Brown

Pledge of Allegiance

 

PRESENTATION/ ADMINISTRIVE BUSINESS:

C1) Recognize Employee Years of Service- Chyrse Bowers and Susie Keys 

The City Manager presented Certificates acknowledging each employees years of service. 

 

C2) Proclamation- National Payroll Week

City Clerk reads the proclamation for National Payroll Week.

 

C3) Approve Minutes 7-7-15 Council Meeting and 7-7-15 Special Call Meeting- Millage Public Hearing

Robert Hogan made a motion to approve the council minutes for 7-7-15. Warren Hadlock seconded the motion. A vote was called and the motion passed (6, 0).

Warren Hadlock made a motion to approve the special call meeting minutes for 7-7-15. Jean Brown seconded the motion. A vote was called and the motion passed (6, 0).

 

PUBLIC COMMENTS

Brandon: Representing a group called “Summer of Service” which was a program where youth came together and helped each other study and assisting the community. He read the Youth Declaration that developed. The group expressed an interest in creating a mural in Clarkston that can represent the diverse community. The purposed location is the bridge that connects N. Indian Creek. 

 

OLD BUSINESS

E1) Participatory Budget Proposal

Mr. Beck presented the information and proposed costs for projects: 

1) Free Little Library that would give books away. The budget was for 10 libraries at 822.40.

2) City Wide Bench proposal create benches that would be put throughout Clarkston. Budgeted for 10 which is $1,621.00. Estimate that the project would be completed by the end of the year. 

3) Wide Flower Project- Brockett Square $976.45

Ahmed Hassan: Questioned how many participants would assist in the project and the time frame for completion.

Mayor Ted Terry: Brought to the attention of everyone that the project timeline is August get the materials and advertise to the City when the construction will start September/ October.

Warren Hadlock made a motion to approve the participatory budget for the Free Library Proposal for $822.40. Dianne Leonetti seconded the motion. A vote was called and the motion carried (5, 1- Dean Moore opposed)

Warren Hadlock made a motion to approve the participatory budget for the Wild Flower Project in Brockett Square for 976.45. No second was received, motion died.

Warren Hadlock made a motion to approve participatory budget for 10 benches for $1,621.00. Jean Brown seconded the motion. A vote was called and the motion carried (5, 1- Dean Moore opposed).

 

E2) Resolution for the Protection of Pollinators

Warren Hadlcok made a motion to approve the Resolution for the Protection of Pollinators with the elimination of the last sentence.  Jean Brown seconded the motion. A vote was called and the motion carried (4, 2- Ahmed Hassan, Dean Moore opposed).

 

 NEW BUSINESS

ADMINISTRATION

F1) Purchase a Kubota Tractor

The City Manager provided the background regarding the need for the tractor. The Public Works Department currently has two tractors that are outdated and in disrepair.  The proposed Kubota Tractor is $22,740 and, if approved, the 2015 budget will be amended for the expense.

Jean Brown made a motion to approve the purchase of a Kubota Tractor for $22,740. Dean Moore seconded the motion. A vote was called and the motion carried (6, 0).

 

F2) Adopt Resolution to Declare Equipment Surplus

Robert Hogan made a motion to adopt resolution to Declare Equipment Surplus. Warren Hadlock seconded the motion. A vote was called and the motion carried (6, 0). 

 

REPORTS

1) Planning & Zoning Report

Jason Gaines reported that two application for sign permits for Maraki Coffee shop and Kabu Lounge were approved at the July 21 Planning and Zoning Meeting. The Planning and Zoning Committee will hold a public hearing for amending the ordinance for mobile vending at the August 24th, 2015 meeting. 

 

2) City Manager’s Report

Mr. Barker provided the current Financial Report summarizing expenditures and revenue. The report is through July and the city is currently at 55.2% in expenditures and at 35% for Revenue.  

3) City Attorney’s Report – Mr. Quinn reported on the status of the COAM case. 

 

4) Council Remarks

Jean Brown thanked the staff for the National Night Out event. 

Robert Hogan: Reported that he and Warren Hadlock attended an Inter-Faith emersion program in which they were able to visit several different religious facilities. The program took place over three and he strongly encouraged anyone that has an opportunity to attend. He noted the completion of the sidewalks and the positive response of citizens in that area.  He hoped the City would consider putting sidewalks in additional areas to assist Clarkston residents.

Warren Hadlock discussed the Inter-Faith program he attended with Robert Hogan and he found the event to be very educational. 

Dianne Leonetti reported that she enjoyed the National Night Out event.

Dean Moore wanted to thank the staff for their work.   

 

5) Mayor’s Report

Mayor thanked the staff for working so hard at the event. He stated he had attended the Inter-Faith Retreat two years ago and he praised the program. 

 

ADJOURNMENT 

Warren Hadlock made a motion to adjourn the meeting. Robert Hogan seconded.  A vote was called and the motion carried (6, 0).

Meeting adjourned.