City Council Meeting 9-3-19

MINUTES
CLARKSTON CITY COUNCIL

Tuesday, September 3, 2019
Officials Present
Mayor:        Ted Terry
Council:        YT Bell, Jamie Carroll, Andrea Cervone, Awet Eyasu, 
City Manager:    Robin I. Gomez 
City Clerk:        Tracy Ashby 
City Attorney:    Stephen Quinn


A.    CALL TO ORDER 
Mayor Terry called the meeting to order at 7:06pm.

B.    ROLL CALL/ PLEDGE OF ALLEGIANCE 
Present:  YT Bell, Jamie Carroll, Andrea Cervone, Awet Eyasu
Absent:  Ahmed Hassan Mario Williams

Mayor Terry recognized the September birthdays of YT Bell, Robin Gomez and Andrea Cervone. 
        
C.    ADMINISTRATIVE BUSINESS/ PRESENTATION
C1) Approve Minutes: Council Meeting 8-9-19 and Executive Session 7-30-19 
Awet Eyasu made a motion to approve the minutes for the Council Meeting 8-9-19 and 7-30-19 Executive Session.  Andrea Cervone seconded the motion.  A vote was called and the motion carried (4, 0). 

C2) Introduce Clarkston New Hire: Marcus Gay Jr
The City Manager advised Marcus was unable to attend but would be at the October Meeting. 


D.    REPORTS:  
1)  Planning & Zoning Report
Shawanna Qawiy reported the Clarkston Historic Preservation Commission members will be attending the Statewide historic preservation training on September 18-20th.   She reported a conditional Use Permit request has been submitted for 961 Rowland Street and 3673 Hill St to construct athletic fields and other athletic facilities.  This item will be heard by the Planning & Zoning Committee on 9-17-19 and by the Council at the 10-1-19 Council Meeting. She stated there is a vacancy on the Planning & Zoning Board (term ending 2022) and any interested resident can submit an application. 

2)  City Manager’s Report
Mr. Gomez provided the August 31, 2019 Financial Report. He discussed the upcoming 2020 Budget cycle and requested any proposed items for funding be submitted. He provided a SPLOST update with the revenues and expenditures.  He detailed the current street construction progress with OMSHIV and the plans for access to the downtown during the upcoming street closures expected in October. He reported on the Norman road traffic islands and the MARTA bus pull off lane on EPDL near the Brockett road intersection. The City Hall Annex has new office hours of 8:30am to 4:30pm, Monday – Friday to match the Courts Office hours.  Mr. Gomez provided dates for upcoming local events and Committee meetings.

3)  City Attorney’s Report 
The City Attorney advised there would be an executive session at the end of tonight’s meeting. 

4)  Council Remarks
YT Bell discussed the success of the first Census Complete Count meeting. She reported on the joint Standing Advisory Committee meeting held on August 20th.  She has been working with apartment managers to address improperly disposed of trash in the complexes. 

Awet Eyasu reported on his attendance of an event at Refuge Coffee with speakers that defected from North Korea.  He also spoke on his SAC meeting held on August 30th.
Jamie Carroll Discussed the August 20th SAC meeting and he looked forward to putting those items into action. 

Andrea Cervone reported on the Urban Agriculture Visioning session and the GMA Leadership Institute she attended. 

5)  Mayor’s Report
No Report.

E.    PUBLIC COMMENTS 
Any member of the public may address the Council, during the time allotted for public comment. Each attendee will be allowed 3 minutes for comments at the discretion of the Presiding Officer. The public comment period will be limited to 40 minutes and it is not a time for dialogue. If your public comment contains a series of questions, please submit those to the City Clerk in writing. This will facilitate follow-up by the council or staff. The City Council desires to allow an opportunity for public comment; however, the business of the City must proceed in an orderly, timely manner.

Warren Hadlock requested a physical survey of Friendship Forest be conducted. He discussed concerns with the proposed mural funding.

Amina Osman spoke on issues with mosquitoes from standing water on Rogers Street.

Dean Moore reiterated concerns with the proposed mural funding. 

Laura Hopkins discussed concerns with the NAMB proposed Conditional Use Permit and impacts on Clarkston’s diversity.

Shannon Willow addressed comments on the proposed mural funding and the project was proposed three years ago.  

Joseph Arnold discussed the mural project as an opportunity to engage with Positive Growth’s after school program.

Mayor Terry closed the public comments.  

F.    OLD BUSINESS
None 

G.    NEW BUSINESS
G1) Approve Utility Easement Agreement between the City of Clarkston and Tiny South, LLC for the property located at 1179 Smith Street.
Mr. Gomez advised the City is entering into an agreement, with Tiny South, LLC for the installing and maintaining of utilities for the cottages at Vaughan Street as well as ingress and egress, for the purpose of such installation and maintenance on a portion of the property referred as the easement and to dedicate the property to be developed and used as a public park.

Awet Eyasu made a motion to approve a Utility Easement Agreement between the City of Clarkston and Tiny South, LLC for the property located at 1179 Smith Street.  Jamie Carroll seconded the motion.  A vote was called and the motion carried (4, 0).

G2)  Appoint Individual Members to the Clarkston 2020 US Census Complete Count Committee
Councilwoman YT Bell stated the Complete Count Committee to encourage all residents/ neighbors to participate and complete the 2020 Census form. They have received 31 applications and she encouraged the Council to appoint all 31.  She clarified that if any Committee member misses more than two meetings then they are removed from the Committee. 

YT Bell made a motion to appoint all 31 individuals that applied to the Clarkston 2020 US Census Complete Count Committee.  Andrea Cervone seconded the motion.  A vote was called and the motion carried (4, 0).

Mr. Gomez advised that the meetings will be the last Monday of each month, starting at 6:00pm. 

G3)   Adopt a Resolution Creating an Early Learning Task Force 
Mayor Terry advised this was discussed in depth at the Work Session and he stressed the importance of early learning initiatives. Mr. Gomez confirmed that the funding allocation would take place during the 2020 Budget adoption process. Discussion that the appointing of members will be at the end of 2019.

Andrea Cervone made a motion to adopt the Resolution Creating an Early Learning Task Force.  YT Bell seconded the motion.  A vote was called and the motion carried (4, 0).

G4)   Approve Appropriation of $5,000 to Shannon Willow to Complete 2 Community Engagement Murals
Shannon Willow is requesting a $5,000 grant from the City as part of the $10,550 budget to complete the mural
project.  She advised that one mural will be located in the lobby of Early Learning Scholars and the second will be on the wall of Balageru Food Mart. Discussion on specifying that any City match would be for the outside wall and not the inside lobby mural and presenting the request to the Arts Committee.  Ms. Willow stated the grant was applied for years before the Arts committee was formed and delaying would present a problem with installing (painting) during the colder months and there is a time constraint for completing the project to comply with the grant requirements.

Stephen Quinn stated a written contract needs to be created to frame the council’s expectations for the project.

Jamie Carroll made a motion to approve the $5,000 Appropriation contingent upon the execution of a contract to be signed by the Mayor and approved as to form by the city Attorney that would state that the $5000 goes to the outside mural with Positive Growth. YT Bell seconded the motion.  Awet Eyasu stated that he had wished that the Art Committee could have reviewed to get public input, but that ultimately the Council makes the decision.  A vote was called and the motion carried (3 YES, Andrea Cervone, Jamie Carroll, YT Bell, 1-ABSTAIN: Awet Eyasu).

I.     EXECUTIVE SESSION

Andrea Cervone made a motion to go into Executive Session to discuss a legal matter. Jamie Carroll seconded the motion.  A vote was called and the motion carried (4, 0).

Awet Eyasu made a motion to adjourn the executive Session and to go into Open Session. YT Bell seconded the motion.  A vote was called and the motion carried (4, 0).

ADJOURNMENT: 
Awet Eyasu made a motion to adjourn the Council Meeting.  Andrea Cervone seconded the motion.  A vote was called and the motion carried (4, 0). 

Meeting adjourned.