City Council Meeting Minutes 12-3-2019

MINUTES

CLARKSTON CITY COUNCIL

Tuesday, December 3, 2019

Officials Present

Mayor:                    Ted Terry
Council:                  YT Bell, Jamie Carroll, Andrea Cervone, Awet Eyasu,

Ahmed Hassan, Mario Williams
City Manager:         Robin I. Gomez
City Clerk:              Tracy Ashby
City Attorney:        Stephen Quinn

 

 

  1. CALL TO ORDER
    Mayor Terry called the meeting to order at 7:00pm.

 

  1. ROLL CALL/ PLEDGE OF ALLEGIANCE

Present:  YT Bell, Jamie Carroll, Andrea Cervone, Awet Eyasu, Ahmed Hassan, Mario Williams

                                                                      

  1. ADMINISTRATIVE BUSINESS/ PRESENTATION

C1) Approve Minutes: Council Meeting 11-7-2019 and Special Call 11-26-19

Jamie Carroll made a motion to approve the Council Meeting 11-7-2019 and Special Call 11-26-19 minutes.  Awet Eyasu seconded the motion.  A vote was called and the motion carried. (6, 0).

 

C2) Recognize Outgoing Council Members
Outgoing Councilwoman Andrea Cervone and Councilman Mario Williams were recognized for their years of service and presented a plaque.  Both Council Members thanked the Council, Residents and Staff for their support during their service. Mayor Terry thanked both Council Members for their contributions to significant policy changes during their time in office.

 

  1. REPORTS: 

1)  Planning & Zoning Report
Shawanna Qawiy provided an end of year report for Planning and Development. The final Planning & Zoning meeting for 2019 will be held on December 21. He reminded that there will not be a Work Session in December and the January 7 Council meeting will be held at the Clarkston Community Center. He thanked Council Members Williams and Cervone for their support during his first year as Clarkston’s City Manager.

 

2)  City Manager’s Report
Mr. Gomez discussed the upcoming events around the City.  He provided the November 30, 2019 Financial Report. He provided details on upcoming city and community events.

 

3)  City Attorney’s Report
No Report


4)  Council Remarks

Andrea Cervone reported on their follow-up meeting with the Food Well Alliance.

 

Jamie Carroll thanked Council Members Williams and Cervone for their service to the City.

 

Ahmed Hassan thanked Council Members Williams and Cervone for their contributions to the City.

 

Awet Eyasu also thanked Council Members Williams and Cervone.  He thanked the residents for their support in the City Election and he looked forward to working with the new council members.

 

Mario Williams appreciated his ability to serve the City.

 

YT Bell thanked Council Members Williams and Cervone and she expected to continue working with them outside of the Council.  She reported on the Annual Literacy Day at Indian Creek elementary.

 

5)  Mayor’s Report
Mayor Terry discussed the “Giving Tuesday” and encouraged everyone to donate to local nonprofits.

 

  1. PUBLIC COMMENTS
    Any member of the public may address the Council, during the time allotted for public comment. Each attendee will be allowed 3 minutes for comments at the discretion of the Presiding Officer. The public comment period will be limited to 40 minutes and it is not a time for dialogue. If your public comment contains a series of questions, please submit those to the City Clerk in writing. This will facilitate follow-up by the council or staff. The City Council desires to allow an opportunity for public comment; however, the business of the City must proceed in an orderly, timely manner.

 

Chris Busing Discussed meeting decorum under public comments.

 

Warren Hadlock discussed his concerns on the DDA agenda item.

 

Dean Moore encouraged the Council to not rush when filling the DDA member positions.

 

DeKalb resident discussed the language interpretation services at the municipal courts.

 

Amina Osman questioned providing food donations from her residence.

 

Tracy Bishop discussed concerns with the City.

 

Ms. Tiny (Parc 1000) discussed the need for afterschool programs.

 

Laura Hopkins discussed her concerns with appointing members to the DDA.

 

Mayor Terry closed the public comments.  

 

  1. CONSENT AGENDA

F1)  Approve GDOT Local Maintenance Improvement Grant 2020 Application in the amount of $103,740.53, and 2018 & 2019 Grant Awards totaling $172,753.20, ‘roll-over’ to 2020

F2) Adopt Resolution to Declare Property Surplus for City of Clarkston

 

Awet Eyasu made a motion to approve the Consent Agenda items:  F1) Approve GDOT Local Maintenance Improvement Grant 2020 Application in the amount of $103,740.53, and 2018 & 2019 Grant Awards totaling $172,753.20, ‘roll-over’ to 2020 and F2) Adopt Resolution to Declare Property Surplus for City of Clarkston. .Andrea Cervone seconded the motion.  A vote was called and the motion carried (6, 0).

 

  1. OLD BUSINESS
    None

 

  1. NEW BUSINESS

H1)  Public Hearing 2020 Budget
Discussion on submitted art projects and Mr. Gomez clarified there was not a proposal submitted but ideas.  Going forward a project would need to detail the specific type, location, cost to be considered for council approval.

 

1) 2020 Budget Presentation – Robin Gomez

Mr. Gomez provided the 2020 Budget presentation and addressed any questions. Discussion on pending changes to the recycling services under Waste Management.

Discussion on amending the community action project budget to add a homelessness initiative in the 2020 budget.

 

2) Public Hearing – To take public comment on the 2020 Proposed Operating & Enterprise Fund Budget

Mayor Terry opened the public hearing.

 

Chris Busing spoke on having the public works manage the sanitation/recycling services. He requested the budgets include a table of contents.

 

Amy Medford requested having glass recycling bins in the city and she questioned if commercial annexation would reduce residential taxes.  Jamie Carroll clarified that some commercial annexation could potentially increase cost of services delivered and so did not necessarily mean a reduction for residential taxes.

 

Dean Moore commented on the homeless Intiative and the work session mixers. .

 

No further public comments. Mayor Terry closed the public hearing.

 

3) Council Adopt 2020 Operating & Enterprise Budget Ordinance

Jamie Carroll made a motion to adopt the 2020 Budget with the change to advisory task groups that instead of $10k to each group that a total of $50k go to the combined groups and an additional $10k for homelessness.  Andrea Cervone seconded the motion. A vote was called and the motion carried (6, 0).

 

H2) Discuss a request by Title Max (TMX Finance) to amend Chapter 11, Article VII, Pawnbrokers, Clarkston City Code of Ordinances to Provide for Grandfathering of Previously Existing Pawnbrokers/Pawnshops with Regard to Location Restrictions 

Mayor Terry stated this was a discussion to extend the amendment to the grandfather.  Jamie Carroll stated he had hesitation as he had just received a legal memo tonight and he had not had an opportunity to review the memo, so he was hesitant to take any action until he could review.  He hoped he would have received earlier. Mayor Terry stated as there was no action they would move on. Awet Eyasu questioned if the item was being tabled for a future meeting. Stephen Quinn clarified it would require a motion if the Council is tabling the item with the purpose to place on a future agenda but if the council doesn’t want to take any action then it dies, unless separately it gets brought up through our usual process. Discussion on no work session in December and the two new council members being sworn in at the January meeting and as a professional courtesy they choose they can ask to add.

 

H3) Adopt Ordinance to Amend Chapter 3 Clarkston Code of Ordinances Regarding Alcohol, to Clarity That “Bona Fide Restaurants” Must Serve at Least Two (2) Meals Per Day. 

Awet Eyasu discussed concerns if this is confusing to our restaurants.  YT Bell stated the purpose was to provide consistency for a timeframe for restaurants to serve their meals to verify they are operating as a bona-fide restaurant. Jamie Carroll stated it provided a standard for code (or police) to verify hours of service for bona-fide restaurants and eliminates any confusion as to when meals are to be served.

 

YT Bell made  a motion to adopt the Ordinance to Amend Chapter 3 Clarkston Code of Ordinances Regarding Alcohol, to Clarity That “Bona Fide Restaurants” Must Serve at Least Two (2) Meals Per Day. Andrea Cervone seconded the motion.  Discussion on businesses that fall under this category and previous issues with non -compliance. YT Bell stated this was not a new item as it had been on committee meetings in March with public discussion.  A vote was called and the motion carried (3- Yes: Andrea Cervone, YT Bell, Jamie Carroll, 2- No: Awet Eyasu, Ahmed Hassan, 1-Abstain: Mario Williams).

 

H4)  Downtown Development Authority Appointment

Mayor Terry provided an overview of the purpose of the DDA and the appointment process.

Mayor Terry invited any applicants present to address the Council.

 

Doug Guess provided information on his background, experience and interest to serve.

 

Emanuel Ransom stated he wanted to serve to see progress in the city and during his time as Mayor he had often felt the lack of having a DDA negatively impacted the city’s growth.

 

Awet Eyasu expressed a desire to wait until the new council members were sworn in to make appointments to the DDA. Jamie Carroll requested a compromise by making two council member appointments and two non-council member appointments today, to allow the DDA to have a quorum and to begin working, while leaving one council appointment and two non-council appointments for the new council to make. Extended discussion on the appointment process and possible compromises.


Jamie Carroll made a motion to appoint Council Members Awet Eyasu and YT Bell and non-council members Doug Guess to a two year term to the Clarkston Downtown Development Authority. Andrea Cervone seconded.  Awet Eyasu thanked the Council for the nomination, but he stated his preference to wait on making the appointment.  Council Discussion on the appointment motion and training process.  The City Attorney stated it would be more appropriate for the nomination to be made as separate motions and for the starting date and terms to be included in the motion. 

Jamie Carroll made a motion to nominate Doug Guess, for a two year term to begin 1 /1/2020.  Ahmed Hassan seconded the motion. The vote was called and the motion carried (5-Yes: YT Bell, Mario Williams, Ahmed Hassan, Jamie Carroll, and Andrea Cervone, No- 0, Abstain-1: Awet Eyasu).

 

YT Bell made a motion to appoint Emanuel Ransom to the DDA starting 1/1/2020 for a two year term. Clarification that the next position would be for a four (34) year term.  YT Bell amended her motion and moved to appoint Emanuel Ransom to the DDA starting 1/1/2020 for a four year term. Ahmed Hassan seconded the motion. Discussion on Mr. Ransoms appointment and that while he had previously taken the DDA training, he is willing to retake the training. The vote was called and the motion carried (5- Yes: YT Bell, Mario Williams, Ahmed Hassan, Jamie Carroll, and Andrea Cervone, No- 0, Abstain-1: Awet Eyasu).

 

Jamie Carroll made a motion to appoint YT Bell to the Clarkston Downtown Development Authority.  Andrea Cervone seconded the motion.  Discussion on YT Bell qualifications and inquiry on if a seat becomes vacant the council would appoint a new member.  (5- Yes: YT Bell, Mario Williams, Ahmed Hassan, Jamie Carroll, and Andrea Cervone, No- 0, Abstain-1: Awet Eyasu).

 

Ahmed Hassan made a motion to appoint Awet Eyasu as a member of the DDA.  Andrea Cervone seconded the motion.  Discussion that both YT Bell and Awet Eyasu have previously taken the DDA training.  The vote was called and the motion carried (5- Yes: YT Bell, Mario Williams, Ahmed Hassan, Jamie Carroll, and Andrea Cervone, No- 0, Abstain-1: Awet Eyasu).

 

The Mayor requested that the new members who have not recently completed the training are requested to coordinate with the City to attend the training.

 

Discussion on the criteria to fill the remaining seats.

 

H5)  Amend Youth Advisory Council Resolution to Appoint an Advisory Person

YT Bell stated this was amending the Youth Advisory Committee to add an Advisory Person, an adult.

 

YT Bell made a motion to Amend Youth Advisory Council Resolution to Appoint an Advisory Person.  Andrea Cervone seconded the motion.  A vote was called and the motion carried (6, 0).

 

H6)  Historic Preservation Commission Appointments

The Mayor reported that only two current applications have been submitted; a third resident had withdrawn their application.  Now that Emanuel Ransom has been appointed to the DDA, and the other applicant has withdrawn their application; that leaves Dean Moore who has agreed to serve.

 

Mario Williams made a motion to appoint former council member Dean Moore to the Historic Preservation Commission.  Awet Eyasu seconded the motion.  Discussion that Dean Moore has completed a training and per the City Attorney, State law does not specify training is a requirement before meetings can be held. Debra Johnson issued her resignation from the HPC so that the appointed members can begin the process of establishing bylaws and the historic district.  Shawanna Qawiy discussed setting up the first meeting process.  A vote was called and the motion carried (6, 0).

 

H7)  Resolution to Commit the City of Clarkston to protect its Natural Environment through Regulation of Environmentally Acceptable Packaging and Products

Mayor Terry stated the important part of this resolution is that the City council wishes to phase out non compostable, non-recyclable products, single use plastic products, no later than one year after the adoption of actual ordinance. The Council, City Attorney and Committees intend to have the ordinance drafted by May 5, 2020.   Awet Eyasu stated the Environmental Committee has begun this work and will also plan to work with the affected businesses.   

 

Andrea Cervone made a motion to approve the resolution to commit the City of Clarkston to protect its Natural Environment through Regulation of Environmentally Acceptable Packaging and Products.  YT Bell seconded the motion.  A vote was called and the motion carried (6, 0).


I.     ADJOURNMENT:

Awet Eyasu made a motion to adjourn the Council Meeting. YT Bell seconded the motion.  A vote was called and the motion carried (6, 0).

 

Meeting adjourned.

 

ATTEST:

 

Tracy Ashby, City Clerk

Adopted by Council 1-7-2020